Introduction
Advance drop shipping process and automatic Invoice odoo app helps user to manage manual drop shipping orders, user also can manage invoice and bills for drop shipping orders and can define states for invoice and bill created for drop shipping orders, User can select less or equal quantity to deliver for dropship order and also can create dropship order for remaining quantity.
Also read: Automatic Invoice from Delivery Order
Why Businesses Need Advanced Dropshipping Automation in Odoo
Managing dropshipping operations manually can become difficult when businesses handle multiple vendors, large product catalogs, and high order volumes. Traditional dropshipping processes often require users to create invoices, vendor bills, and delivery confirmations separately, increasing administrative workload and the possibility of errors.
The Advanced Dropshipping and Auto Invoice module for Odoo streamlines the entire process by automating key operations related to sales orders, purchase orders, vendor bills, and customer invoices. This automation helps businesses improve operational efficiency while maintaining accurate financial and inventory records.
With automated document generation and better order tracking, companies can focus on customer satisfaction and business growth rather than repetitive administrative tasks.
Key Benefits of Manual Dropshipping Management
Manual dropshipping management provides businesses with greater control over fulfillment processes compared to fully automated workflows. In many cases, businesses need flexibility to manage partial deliveries, supplier availability issues, or customer-specific requirements.
This module allows users to manually validate dropshipping transfers while still benefiting from automated accounting document creation. Users can decide exactly how much quantity should be delivered, whether remaining quantities should stay open, and when purchase orders should be closed.
Such flexibility is particularly useful for wholesalers, distributors, manufacturers, and eCommerce businesses that frequently deal with split shipments and varying supplier lead times.
Features
1) Manage Manual Drop Shipping.
User can manage manual drop shipping orders.
2) Auto Create Dropship Invoice and Bill.
Automatic creation for customer invoice and vendor bill for dropship orders.
3) Dropship Invoice and Bill Stage Configuration.
User can set stages for invoice and bill created from dropship orders.
4) Auto Link Bill and Invoice with Orders.
Customer invoice and vendor bill automatically link with related sale or purchase order.
5) Delivery Partial Quantity for Dropship Order.
User can partially drop-ship the products and also close purchase order for partial delivered quantities.
6) Bill/Invoice Based on Partial Quantity.
Bill/Invoice are created based on delivery qty only and also linked to its related sale and purchase order.
How the Advanced Dropshipping Workflow Works
In a standard dropshipping process, products are purchased directly from suppliers and shipped to customers without passing through the company's warehouse. While this reduces inventory holding costs, managing the associated sales, purchasing, invoicing, and billing activities can become complex when multiple suppliers and products are involved.
The Advanced Dropshipping and Auto Invoice module simplifies this workflow by automatically connecting sales orders, purchase orders, dropshipping transfers, vendor bills, and customer invoices. Once a sales order is confirmed, the system creates the necessary purchasing documents and allows users to complete fulfillment through dedicated dropshipping transfers. This ensures that every transaction remains properly linked and traceable throughout the process.
Businesses can maintain complete visibility over order progress while reducing manual intervention and improving operational efficiency.
Managing Multiple Vendors More Efficiently
Many businesses work with multiple suppliers for different products. In such scenarios, a single customer order may require separate purchase orders for different vendors. Tracking these orders manually can lead to confusion, delays, and accounting inconsistencies.
This module automatically organizes dropshipping operations by creating and managing vendor-specific purchase orders while maintaining links to the original sales order. Users can easily identify which supplier is responsible for each product and monitor the fulfillment status of every dropshipping transaction.
This structured approach helps purchasing teams coordinate with suppliers more effectively while ensuring that customer orders are fulfilled accurately and on time.
Accurate Financial Tracking for Dropshipping Transactions
Financial accuracy is critical in any dropshipping business. Since products are shipped directly from suppliers to customers, businesses must ensure that customer invoices and vendor bills reflect the actual quantities delivered.
The module generates accounting documents based on delivered quantities, making financial records more accurate and reducing reconciliation efforts. Automatic linking between invoices, bills, sales orders, and purchase orders provides a complete audit trail for every transaction.
This capability is particularly useful for businesses that regularly process partial shipments, as it ensures revenue recognition and vendor billing remain aligned with actual deliveries. By reducing manual accounting tasks, organizations can improve efficiency while maintaining accurate financial reporting.
Scalability for Growing Businesses
As order volumes increase, manually managing dropshipping operations becomes increasingly difficult. Businesses need systems that can handle larger numbers of transactions without increasing administrative workload.
The Advanced Dropshipping and Auto Invoice module supports business growth by automating repetitive processes and centralizing dropshipping management within Odoo. Teams can process more orders, coordinate with more suppliers, and manage larger product catalogs without sacrificing visibility or control.
This scalability makes the module suitable for startups, wholesalers, distributors, and established eCommerce businesses looking to optimize their dropshipping operations as they expand.
Manual Drop Shipping Configuration
Under Inventory > COnfiguration > Settings menu user have to enable "Allow manual Drop shipping delivery".
Drop Shipping Invoice and Bill Stage Configuration
Under Invoicing > Configuration > Settings user have to select stage for for drop shipping invoice and bill.
If user select "Draft" state invoice and bill created for drop shipping order will be in draft state Or if user select "Validated" then invoice and bill for drop shipping order will be in validated state.
Product Routes Configurations
Here user can see three different product with different vendor.
User have to also enable "Dropship" for product that he/she wants to use for drop shipping orders.
Sales Order
User can see created sales order with dropship products, Here user can see that on confirm sales order there is no delivery order created.
Purchase Order
User can see on confirm sales order there is three purchase order created for each dropship product with combine sale order sequence with same dropship products as each product has different vendor, User have to confirm purchase order.
Inventory Transfer
User have to manually create dropship transfer with same partner as sales order created before, User also have to select auto created purchase order in "Auto-complete".
On selecting "Auto-complete" user can see that "SO#", "Purchases", and "Vendors" fields are filled up automatically and also order lines, User can also enter less or equal quantity for dropship product and validate transfers. If user wants then he/she also check "Close PO?" option and this po will not appear while creating dropship transfer for remaining quantity.
On clicking "VALIDATE" button user can see created vendor bills and customer invoice for sales order.
Created Vendor Bill and Customer Invoice
On validating dropship order user can see that vendor bill and customer invoice is created automatically.
Partial Dropshipping Improves Order Fulfillment Flexibility
One of the most valuable capabilities of this module is support for partial dropshipping. Vendors may not always have sufficient inventory available to fulfill the entire customer order immediately. Instead of delaying the complete order, businesses can process available quantities and fulfill the remaining products later.
The module allows users to validate partial quantities while automatically generating corresponding customer invoices and vendor bills based on the delivered quantity. This ensures accurate financial records and helps businesses maintain transparency throughout the fulfillment process.
Partial dropshipping also improves customer experience by reducing waiting times and enabling faster delivery of available products.
Automatic Invoice and Bill Creation Reduces Administrative Work
Creating customer invoices and vendor bills manually for every dropshipping transaction can consume significant time and increase the likelihood of data entry mistakes. Automated document generation eliminates repetitive accounting tasks and ensures consistency between sales, purchasing, and invoicing records.
As soon as the dropshipping transfer is validated, the system automatically generates the required accounting documents according to the configured stages. Businesses can choose whether invoices and bills should remain in draft status for review or be automatically validated for faster processing.
This automation helps accounting teams save time while ensuring that all transactions remain properly linked to their originating sales and purchase orders.
Better Visibility Across Sales and Purchasing Operations
Dropshipping involves coordination between customers, suppliers, sales teams, purchasing departments, and accounting staff. Without proper visibility, tracking order status and financial documents can become challenging.
The Advanced Dropshipping and Auto Invoice module provides clear links between sales orders, purchase orders, customer invoices, vendor bills, and dropshipping transfers. Users can quickly navigate between related documents and monitor the complete lifecycle of each dropshipping transaction.
Improved traceability helps businesses reduce errors, accelerate issue resolution, and maintain better operational control across departments.
Conclusion
The Advanced Dropshipping and Auto Invoice module enhances Odoo's standard dropshipping functionality by providing manual fulfillment control, automatic invoice and bill generation, support for partial deliveries, and complete document traceability. Businesses can efficiently manage complex dropshipping workflows while reducing manual effort and improving accounting accuracy.
Whether you operate an eCommerce store, wholesale business, or distribution company, this module helps streamline dropshipping operations and ensures that sales, purchasing, inventory, and accounting processes remain synchronized throughout the order fulfillment cycle.
