Odoo For Childcare Management

Childcare Management Odoo Apps

Childcare Nursery Management odoo app helps users to manage childcare and playgroup management systems with odoo. This app helps parents to submit an admission inquiry form from a website portal and can see the inquiry confirmation process such as inquiry details , enroll inquiry process. When the child enrolment process is done, parents are created from inquiry. You can also assign a classroom of school to childs, create an invoice for school fees, add nutrition, allergy and medicine for childs. Users can also manage supply chain management for the nursery material requirements. Nursery staff can create supply requests, approve requests and create purchase orders for supply requests. Users can also manage their sign in or sign out attendance system which helps to check attendance of staff and children and print attendance reports.

Admission & Enrollment

Online admission inquiry form via portal, seamless child enrollment, and auto-creation of parent and child profiles from inquiries.

Classroom & Lesson Planning

Organize students into their respective classrooms, develop and modify comprehensive lesson plans, and monitor various activities through an interactive calendar interface for better planning and coordination.

Attendance & Reports

Manage staff and child check-in/check-out, generate detailed attendance reports, and allow parents to view them via portal.

Fees & Invoices

Automate school fee invoices, provide portal access for payments, and integrate with Odoo Accounting for financial control.

Supply Chain & Resource Management

Efficiently create and approve supply requests, generate detailed purchase orders, and effectively manage all nursery materials to ensure smooth operations and optimal resource utilization.

Parent & Staff Communication

Effortlessly communicate with parents by sending out bulk messages or personalized notes, share important media and updates, and quickly issue emergency alerts to ensure everyone stays informed and connected in real-time.

Benefits of Odoo Childcare Management

All-in-One Childcare Platform

Manage admissions, classrooms, attendance, fees, supplies, and parent communication in one system.

Improved Parent Engagement

Parents can track child activities, attendance, fees, and receive instant alerts and updates through the portal.

Automated Workflows

Reduce manual work with automated admissions, invoices, attendance tracking, and lesson planning.

Efficient Resource Management

Streamline supply chain, approve requests, and manage material requirements with purchase order integration.

Scalable Solution

Suitable for nurseries, playgroups, and childcare centers of any size with role-based access for staff, parents, and directors.

User Access Rights

Under user configuration, you have to enable "Manager" or "User".

There are different roles for different users as described below:

Director
Staff
Parents
Family
Approved Pickup

School Fees

Under Childcare Management > Configuration > School Fees menu users can create school fees.

Nutrition Interval

Under Childcare Management > Configuration > Nutrition Interval menu user can create nutrition interval.

Doctors

Under Childcare Management > Configuration > Doctors menu users can create doctors for childcare management.

Nutrition Configuration

Under Childcare Management > Configuration > Nutrition Configuration menu users can create a different type of nutritious and add different foods with quantity.

Notes for Child

Under Childcare Management > Configuration > Notes for Child menu users can create notes for the child.

Staff Degree

Under Childcare Management > Configuration > Staff Degrees menu users can create a different degree for staff.

Staff Certificate

Under Childcare Management > Configuration > Staff Certificate menu users can create different certificates for staff.

Submit Admission Inquiries

Portal users can submit admission inquiries under the "Inquiry" menu on the website.

Inquiries Email

When the user submits an inquiry then the user will get an email.

Admission Inquiries

Under Childcare Management > Admission > Inquiries menu users can see all inquiries. Users need to click the "CONFIRM INQUIRY" button.

Nutrition Email

Users will get an email notification on the nutrition of a child. Users can see the URL, user name, and password and can log in with this or directly open this URL.

Confirm Nutrition

Once done the tour, Customer would be get an email notification about review and ratings.

Once the user submits nutrition configuration user can see generated invoice.

Users can see generated invoices.

Enrollments Email

Users will get an email notification on the enrollment of a child. Users can see the URL, user name, and password and can log in with this or directly open this URL.

Confirm Enrollments

Users can select a classroom and enter other detail and confirm enrollment for the child.

Once the user submits enrollment user can see generated invoice.

Confirm Enrollments Payment

Created Child & Parent

On confirm inquiry user can see created child and parent will details.

Emergency Alert

On clicking the "Emergency" button user can send an emergency alert to the child's parent.

Share Media

Users can share media with children's parents by clicking the "SHARE MEDIA" button.

Users can see the sent email with attachments under chatter.

Parent Messaging

Users also can chat with the child's parent by clicking the "PARENT MESSAGING" button on the child or under Childcare Management > Notifications > Message To Parent menu.

Users can see email will send to the child's parent if the "Send Email" option enable.

Users can send SMS to parents by enabling the "Send Message" option and SMS also send to mobile.

Parent

Under Childcare Management > My Childcare > Parent menu users can see the created parent of children.

Staff

Under Childcare Management > My Childcare > Staff menu users can see and manage staff for childcare management.

Lesson Planning

On clicking the "Today's Activity" button on the staff form view user can see lesson planning for school.

Users can also update lesson planning by clicking the "UPDATE LESSON PLANNING" button.

Enrollment Fees

Under Childcare Management > Admission > Invoices menu users can create invoices for child fees.

Parent School

Under Childcare Management > Schools > School menu users can see Parent school boolean. if boolean is on then school is consider as parent school.

Schools

Under Childcare Management > Schools > School menu users can see and manage multiple schools.

Class Rooms

Under Childcare Management > Schools > ClassRooms menu users can see and manage multiple classrooms for the school.

Class Room Activity

Users can see all class activities in the calendar view.

Supply Chain Management

Users can manage supplies for the school under Childcare Management > Supply Chain > Supply Chain menu Users can create a request for required products.

Request To Approve

Under Childcare Management > Supply Chain > Request To Approve menu users can approve supply chain requests.

Purchase Orders

On approve supply request, the user can see a purchase order created and a delivery order also created for that.

Staff Attendance

Under Childcare Management > Attendance > Staff Attendance menu users can see staff attendance.

Child Attendance

Under Childcare Management > Attendance > Child Attendance menu users can see child attendance.

Take a Leave from the Portal

User can take a leave for the parent in the portal.

Child Leave

Under Childcare Management > Attendance > Child Leave menu users can see child leaves.

Print Attendance

Users can print attendance reports for staff or children between selected dates by clicking the "Print Attendance" menu.

Users can see generated attendance reports.

Childcare Home

Portal users will receive an email with a username and password to log in to the portal on enrollment.

Child

Invoices

Parent Engagement

Reports

Users can select a child and print the "Today's Activity, Child's Attendance, and Nutrition" report.

Check In

Users can check in for a child by selecting a child and clicking the "Check In" button.

Users need to enter a pin in order to check-in.

Check Out

Users can check out for a child by selecting a child and clicking the "Check Out" button.

Users need to enter a pin in order to check out.

Why Choose Our Odoo Childcare Module?

Our Odoo Childcare Module offers an all-in-one solution to manage admissions, classrooms, attendance, fees, supplies, and parent communication seamlessly. It enhances parent engagement with a dedicated portal for tracking child activities, invoices, and instant alerts, while reducing manual work through automated processes for enrollment, invoicing, attendance, and lesson planning. With efficient supply chain and resource management, role-based access, and scalability for nurseries, playgroups, and childcare centers of any size, it ensures smooth operations and improved childcare management.